Understanding Work Times

As we navigate the professional world in 2024, one key to success is how we handle our time. The secret to growing professionally lies in getting good at four different kinds of work time: Getting Things Done Time, Making New Stuff Time, Learning Time, and Thinking and Planning Time

1. Organisation Time

This is the time you spend doing everyday tasks like meetings, phone calls, emails, and other routine work. It's important, but if you spend too much time on it, things can get crazy and stop you from growing in your career.

I personally recommend 50% of your time be spent on your organisation time. Since most of your daily activities are covered in this time, efficiency is key to properly utilise this time. Try to batch calls and meetings, and set reasonable time limits for your activities to avoid spill overs.

2. Innovation Time

This is the time when you get to be creative and try new things. It includes crafting new methods, data driven decision making, creative thinking and brainstorming. Giving enough time to Making New Stuff is super important for moving forward and finding new opportunities.

I typically allocate 20% of my work time for innovation. This is where maximum productivity can be actualised. In this time zone, try to think outside the box on ways to reduce effort and increase impact for everything you do. The goal is to increase this time allocation as your progress in your job. You can start small and gradually allocate more time as you automate activities handled in the organisation time.

3. Learning Time

Sometimes we forget how important it is to keep learning. Learning Time is when you read, listen, and keep your skills up-to-date. Ignoring Learning Time can make you feel stuck and not ready for changes in your job.

Dedicated learning times should be included in your work calendar. It is during this time you get to upskill and align with latest trends in your industry. For most companies, formal learning accounts for 20% of their learning strategy and I found this to be very effective. Other methods to learn include on the job training and informal conversations with colleagues and supervisors.

4. Reflective Time

This is the time you need to think, plan, and set goals. It includes reviews, goal-setting, self development checks and aligning with your career plans. Skipping Thinking and Planning Time can make you feel lost in your career.

You should spend at least 10% of your time on strategic planning that affects your job and career. Reflect on the current ways of working, you effectiveness and your career path. Often times you will figure out areas that you are performing well and identify opportunities to improve.

Here are some tips to effectively utilise your work times.

• Be aware of how you allocate your time.

• Adhere to a consistent daily routine.

• Determine and focus on priorities.

• Confront the toughest task at the beginning.

In conclusion, effective time management is a crucial aspect of professional growth and success. Organizing time into distinct categories such as Organization Time, Innovation Time, Learning Time, and Reflective Time allows for a well-rounded approach to daily tasks and long-term career development.